When considering a visa application, a frequently asked question among travelers and students is: “Should I submit my application through VFS Global or directly at the embassy?”
If you have been pondering this question, you are not the only one. As many countries delegate their visa processing to VFS Global, applicants frequently experience confusion regarding which option is more convenient, dependable, and economical.
In this blog, we will clarify all the essential information regarding VFS Global versus direct embassy applications, enabling you to determine which route is more suitable for your visa journey.
VFS Global is the largest specialist in outsourcing and technology services for governments and diplomatic missions worldwide. Founded in 2001, VFS manages visa applications, biometric data collection, and document processing for more than 60 countries.
In India, VFS Global operates centers in nearly every major city, facilitating the submission of documents for applicants without the need to travel to an embassy. The services provided encompass visa application submission, biometric data collection (including fingerprints and photographs), courier services for passport return, premium lounges for expedited service, and SMS/email notifications with tracking.
In summary, VFS Global serves as an intermediary between you and the embassy, ensuring that your documents are delivered to the appropriate destination.
In certain situations, applicants have the option to bypass VFS Global and submit their applications directly at the embassy or consulate of their desired destination. Although this practice has become less common, it remains an option for specific countries — for instance, US visas are handled directly at the US Embassy/Consulate, without the involvement of VFS.
Applying directly at the embassy entails visiting the consulate in person, presenting all necessary documents there, paying solely the visa fee (with no additional charges from third parties), and attending interviews as scheduled. However, in contrast to VFS Global, direct applications at the embassy do not offer services such as courier return, tracking systems, or premium assistance.
The primary distinction between the two alternatives lies in convenience. VFS Global operates centers throughout India, facilitating the appointment booking process for applicants near their residences. In contrast, embassies are located in only a limited number of cities, including New Delhi, Mumbai, Chennai, and Kolkata, which necessitates long-distance travel for applicants from smaller towns.
Regarding services, VFS Global provides a broader range. They manage biometrics, offer the option for courier delivery of passports, and even provide premium lounge services for those seeking a quicker and more comfortable experience. Conversely, embassies concentrate solely on the application and interview procedures, lacking any additional conveniences.
When it comes to processing, both alternatives ultimately reach the same conclusion — the embassy or consulate is responsible for the final visa decision. VFS Global merely forwards your application after gathering your documents and biometrics.
Cost is another significant consideration. VFS Global imposes extra service fees in addition to the official visa fee. These fees may seem excessive to applicants, particularly when contrasted with direct embassy submissions that only require the official visa fee. Nevertheless, many find the additional expense reasonable due to the convenience, broader accessibility, and support provided by VFS.
In terms of support and communication, VFS Global offers a helpline, SMS/email notifications, and online tracking, which provides applicants with reassurance. In contrast, direct embassy applications typically feature limited communication options — updates are communicated through an embassy portal or email, which can be slower and less transparent.Lastly, availability is crucial. For the majority of countries, including the UK, Canada, Australia, and Schengen states, VFS Global is the sole application method. In such instances, applicants have no alternative. Direct embassy applications are generally permitted only for countries like the USA and a few exceptions.
The primary benefits of VFS Global include its accessibility and convenience. With numerous centers located throughout India, applicants can easily locate a nearby facility, schedule appointments online, and monitor the status of their applications. Additional services such as premium lounges, courier delivery, and SMS notifications enhance the overall experience.
On the other hand, the drawbacks consist of increased costs and, at times, extended waiting periods during busy seasons. Furthermore, applicants have reported sporadic challenges with customer service.
The primary advantage of applying directly at the embassy is the reduction in costs, as you are only required to pay the visa fee and can bypass VFS service fees. Additionally, this method enables you to interact directly with embassy personnel, which is a preference for some applicants.
Conversely, direct applications to the embassy can be less convenient. Many embassies are situated solely in major Indian cities, posing difficulties for applicants residing in smaller towns. Furthermore, the application process tends to be more inflexible and provides minimal support services, potentially leading to stress for those applying for the first time.
Is VFS Global mandatory for all visas?
No. Many countries require VFS Global, but some (like the USA) require direct embassy applications.
Does VFS Global decide visa approval?
No. VFS Global only collects documents and biometrics. The final decision always rests with the embassy or consulate.
Why does VFS Global charge extra fees?
These fees cover their service costs, such as application handling, biometrics, courier, and tracking.
Can I track my visa application with VFS Global?
Yes. VFS provides an online tracking system and updates through SMS or email.
So, VFS Global vs Direct Embassy — which is better?
For the majority of Indian applicants, VFS Global represents the standard and more practical choice due to its widespread availability and frequent requirement. Applications made directly to the embassy are less expensive but are restricted to a limited number of countries, and they typically require more effort.
👉 Our recommendation: Always verify the official embassy website of your destination country prior to applying. If VFS Global is a requirement, you will benefit from its convenience and services. If you have the option, consider the additional cost in relation to the convenience before making your decision.
